Replace the 40-minute meeting: onboarding videos

Short answer: every walkthrough you've given twice should be a video. A library of 2–5 minute screen recordings covering your internal tools onboards new people asynchronously, survives staff changes, and, recorded with auto-zoom, takes minutes per video to produce, not hours.

The economics are absurd

A 40-minute walkthrough meeting, given to every new joiner, by someone senior, forever, versus a one-time 15-minute recording session. The video also beats the meeting on quality: pausable, rewatchable at 2×, and identical for everyone (no more "depends who onboarded you").

What to record first

1. The workflows people ask about twice (your Slack search knows).
2. Tool setup: the expense system, the deploy process, the CRM hygiene rules.
3. The "tribal knowledge" paths no doc captures, where things actually live.

Format that works

• One task per video, 2–5 minutes. A playlist of ten short videos beats one 40-minute epic, people re-watch the step they forgot, not the whole thing.
• Zoom on every click. New joiners don't know the interface; the zoom is your pointing finger (tutorial craft guide).
• Voiceover after recording, calm narration over a clean take.
• Date the video in the title. Screenshots age; dated titles tell viewers how much salt to add.

The privacy angle for internal tools

Onboarding videos show internal systems by definition, admin panels, customer data, infrastructure. This is exactly the content that should never transit a consumer cloud recorder. Use a local-first tool, record regions rather than full screen, and blur anything live. (Girato processes everything on-device; footage only goes where you put the MP4.)

Keeping the library alive

Store source projects, not just MP4s, when the UI changes, re-record the 30 seconds that changed instead of the whole video. Assign each video an owner, and review the library quarterly against the "asked twice" list.